Case Studies

Charity Fundraiser

 

A substantial charity foundation were planning their annual fundraising Dinner and Awards evening in Malta. As their Virtual Assistant, I supported the organisation of the event. From attending meetings to establish roles and responsibilities; undertaking site visits; contacting Sponsors; documenting expenditure; invoiced ticket sales; reconciled accounts; booked flights and travel; and distributed auction items after the event. We succeeded in working as part of a team to plan and manage a successful event for 250 guests, that raised over €26k for a variety of charities.

 

Project Support

 

A large airline catering supplier was reviewing the outsourcing of its IT infrastructure. This was a 12-month project, where I supported the Consultants managing the entire communications tender. I arranged meetings with Consultants and key decision-makers; set meeting agendas; compiled NDAs, SLAs, proposals, and minutes; coordinated Vendors and Legal teams; and supported transition and implementation. I was successful in supporting the production of a robust tender, ensuring stakeholders had timely, accurate information.

Cost Savings

 

An International Logistics company required regular assistance with administrative tasks. As a Virtual Assistant, I was selected to support the operation from an impartial standpoint. After meeting with the client; we agreed on the contract scope; cleared backlog of pending tasks; established efficient systems and processes; scrutinized incoming costs; and carried out ad-hoc ‘mop-up’ activity to support on-site employees. As a result, we succeeded in streamlining operations and managing backlog of work, saving over £2k in 1st month due to supplier overcharges.